Common DOT Compliance Issues and How to Address Them

Truck drivers need to know the most common DOT compliance issues and how to avoid them.

Staying compliant with the Department of Transportation (DOT) is critical for any commercial fleet operation. Noncompliance can result in fines, vehicle downtime, and even loss of operating authority. Many trucking companies face similar challenges when it comes to maintaining compliance. Understanding the most common DOT compliance issues—and how to resolve them—can save your business time, money, and reputation.

Hours of Service (HOS) Violations

One of the most common DOT compliance issues involves drivers exceeding the legal limits on driving hours. Electronic Logging Devices (ELDs) have made tracking easier, but mistakes still occur.

How to address it:

• Train drivers on accurate ELD use and updates.
• Implement automated alerts to warn when approaching HOS limits.
• Regularly audit logs to identify patterns or potential violations.

Vehicle Maintenance and Inspection Failures

Neglecting routine maintenance or failing inspections can quickly lead to violations. DOT requires regular vehicle inspections, repairs, and maintenance documentation.

How to address it:

• Create a preventive maintenance schedule for every vehicle.
• Keep detailed records of inspections, repairs, and part replacements.
• Conduct pre-trip and post-trip inspections consistently.

Driver Qualification File (DQF) Errors

Every driver must have a complete and up-to-date qualification file. Missing or outdated documentation—such as medical certificates, motor vehicle records, or employment verification—can lead to compliance penalties.

How to address it:

• Maintain a digital DQF management system.
• Schedule reminders for medical recertifications and document renewals.
• Conduct quarterly file reviews to ensure accuracy and completeness.

Drug and Alcohol Testing Noncompliance

DOT regulations require strict adherence to pre-employment, random, and post-accident drug and alcohol testing. Failing to conduct or document these tests properly is a major violation.

How to address it:

• Partner with a certified testing provider.
• Use a random testing pool that meets DOT’s required selection percentages.
• Train supervisors on recognizing reasonable suspicion and proper testing procedures.

Inaccurate or Missing Driver Vehicle Inspection Reports (DVIRs)

DVIRs are essential for identifying and correcting potential safety issues before they lead to violations or breakdowns. Missing or incomplete DVIRs are a common compliance pitfall.

How to address it:

• Transition to electronic DVIR systems for better tracking.
• Train drivers on completing DVIRs correctly and thoroughly.
• Require prompt follow-up on reported defects.

Improper Recordkeeping and Documentation

DOT auditors frequently cite fleets for poor recordkeeping, from incomplete inspection reports to missing maintenance logs.

How to address it:

• Implement centralized digital recordkeeping systems.
• Conduct internal compliance audits regularly.
• Assign a compliance officer or manager to oversee all records.

Partner with Middleton & Meads for Compliance-Ready Maintenance

When it comes to addressing common DOT compliance issues, keeping your vehicles in top condition is essential. At Middleton & Meads, we specialize in comprehensive truck and trailer maintenance, DOT inspections, and repair services that help fleets of commercial vehicles stay compliant and road-ready. Our certified technicians perform preventive maintenance, thorough safety checks, and repairs that meet or exceed DOT standards. With decades of experience serving commercial fleets across Maryland, we understand what it takes to pass inspections and avoid costly violations.

Trust Middleton & Meads to help you stay compliant and keep your fleet moving.

MIDDLETON & MEADS IS YOUR ONE-STOP SHOP FOR ALL YOUR VEHICLE’S NEEDS.

Need to repair your truck or bus? Contact Middleton & Meads today! Middleton & Meads provides quality truck and bus repair, service, and fleet management for the Baltimore, MD, area. We have over 90 years of experience in the trucking industry and will provide you with customer service like you have never experienced before! If you are interested in seeing how we can help your business, give us a call at (410) 752-5588 or visit us online today! You can see the vast catalog of services we offer by checking out our Line Card or heading over to Solutions for more information. For more articles and trucking tips, follow us on Facebook and Twitter.